As the new F&B Project Administrator, you’ll play an important role in supporting the Project and Programme Management teams within Food & Beverage Menu Development, ensuring the smooth ...
As the new F&B Project Administrator, you’ll play an important role in supporting the Project and Programme Management teams within Food & Beverage Menu Development, ensuring the smooth updating and rollout of food and drink menus across our brands, including Premier Inn, Beefeater and Brewer’s Fayre. With twice‑yearly menu changes and additional seasonal menus, such as Christmas, Easter and Halloween, Whitbread puts significant care into creating the best possible experience for our guests. You’ll work closely and collaboratively with our Procurement, Finance and Brand Teams, as well as considering key factors like ingredient availability, cost pressures and competitor activity.
You’ll ensure that our plans, systems and processes run efficiently to support seamless menu launches across the estate. You’ll work closely with our internal systems to track ingredients, recipes and menu items, keeping everything accurate and up to date as changes are made.
Role: F&B Project Administrator
Contract Type: Full-Time & Fixed Term Contract until end of July 2026
Salary: Up to £28,000pa
Location: Whitbread Court working to a hybrid way of working with a minimum of 3 days in the office
Why You’ll Love It Here
- Individual Private healthcare
- Up to 10% matched pension
- Discounts: Up to 60% discount on Premier Inn stays and 25% discount on our Restaurant brand
Check out all our benefits here: https://www.whitbreadcareers.com/about-us/benefits/
What you’ll be doing:
- To work with the Senior Programme Manager & Food & Beverage Project Managers to collate all project and governing documentation detailed and accurate archiving
- Manage Food & Beverage training material in line with process development timelines for all PI&R restaurants.
- Lead on creating and designing world class artwork and training materials aided by the “Indesign” programme and design agencies
- To lead the creation of the cookbooks with key stakeholders - project managers, food & beverage development teams (L&D’s base for the rest of the training materials) inc. Posters, booklets and other materials as required
- Responsible for delivering 3-way alignment meetings and facilitate smooth transfer of all menu development to sites, ensuring key commercials and in line with cookbooks, ensuring downstream data is transferred correctly.
- Responsible for briefing print agency and manage material through printing & facilitate print approval process for materials. Distribution of materials in the most cost-effective way considering time constraints/training
What you’ll need:
- Microsoft Office Skills (in Excel, Outlook, PowerPoint and Outlook)
- Effective planning and organisational skills
- Excellent attention to detail
- Track record of strong organisation and co-ordination expertise
- Effective communication skills to internal and external customers
- Flexible and adaptable, with the ability to deliver under time and volume pressures
Be part of our Project and Programme Management Team at Whitbread
Our brands speak for themselves, but that’s down to the work that our Marketing team put in. Creativity and innovation allow us to elevate our brands, gain new guests and keep our regulars coming back for more. From producing branded adverts that showcase our ever-changing hotel rooms, right through to promoting new launches, B2B and collaborating with Media agencies to deliver different digital campaigns, you’ll be there using insight, data and strategy to get our brands noticed.
We believe that everyone is unique and there should be no barriers to entry and no limits to ambition. We are committed to being an inclusive organisation that values diversity and welcomes your application whatever your background or situation.
Under-represented groups such as women, ethnic minorities, people with disabilities & members of the LGBTQIA+ community (those who identify as lesbian, gay, bi, trans and non-binary or those who use a different LGBTQIA+ term), are strongly encouraged to build a career with us. Speak to us about workplace adjustments, part-time and flexible working. Where possible we will support this.
Job ref: 143400-4492
Advertised: 27 Feb 2026
Application closed: 02 Mar 2026
